Executive Assistant to Assistant Superintendent of Schools

Job Description

Job Ttitle: Executive Assistant to Assistant Superintendent of Schools

Company: Pasco School District


Description: Job Description:PASCO SCHOOL DISTRICT NO. 1EMPLOYEE SERVICES1215 WEST LEWIS STPASCO, WASHINGTON 99301PHONE (509) 543-6700 FAX (509) 543-6728Open: April 23, 2025 Close: April 30, 2025 or until filledPOSITION: EXECUTIVE ASSISTANT TO ASSISTANT SUPERINTENDENT OF SCHOOLSBooth BuildingNon-Represented; Non-Exempt/Exempt (based on starting salary)EFFECTIVE DATE: ImmediatelySALARY: $75,847 – $90,082 (Based on the 2024-2025 salary schedule)SCHEDULE: 8 hours per day, Monday through Friday260 day – work yearREQUIRED QUALIFICATIONS:(Qualifications which are essential to the position)

• AA Degree, BA preferred, or a combination of related training, education or experience may be substituted for degree

• Demonstrated experience and evidence of accuracy, speed, and proficiency using the MS Office suite: word processing, presentations, spreadsheets, and electronic calendar

• Minimum of 3 years’ progressively responsible level secretarial experience

• Excellent understanding and management of school and district-based budget, and understanding of State and Federal Grants

• Excellent organizational skills

• Ability to exercise sound judgment to set priorities, schedule, and coordinate multiple complex tasks; ability to meet deadlines and manage projects with excellence

• Excellent verbal and written communication skills; demonstrates ability to communicate clearly and effectively with staff, students, and patrons

• Excellent public relations and customer service skills; must enjoy working with and serving the public

• Demonstrated ability to establish and maintain professional, cooperative working relationships

• Demonstrated punctuality and an excellent work attendance record

• Valid Washington State driver’s license and reliable transportation

• Ability to follow safe work practices and procedures

• Ability to work within designated bounds of authority and confidentiality; demonstrated ability to maintain confidentiality of sensitive situations and records

DESIRED: (Qualifications which are not required, but would be useful to the position)

• Bilingual/Biliterate English/Spanish

• Business Plus experience

• Experience working in a K-12 environment

• Experience working in a school building

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Supports the Assistant Superintendent in duties related to school supervision, leadership training, and supporting schools; Manages the departmental calendar for multiple administrators

• Manages budgets and school-based grants; processes purchasing cards, travel, accounts receivable and payable; generates budget reports and coordinates budget changes with the fiscal department.

• Support with the principal hiring processes, scheduling evaluations, and managing documents

• Support Administrative Intern Program; organizing recruitment meetings, application process, and coordinating interviews

• Support with graduation planning by working with high schools

• Support the responsibilities and duties of a district athletic director; coach contracts, district athletic budget management

• Serves as key communicator for the district related to personnel and staff; acts as a liaison between department administrators, schools, families, and the public; maintains excellent communication and public relations

• Receives telephone calls from school and parents; able to problem-solve and make referrals to the appropriate person

• Responds to inquiries and concerns expressed by building principals and other administrators

• Manage and support the projects and initiatives the Assistant Superintendent oversees; attend and take minutes of meetings if necessary.

• Executes travel arrangements for the Assistant Superintendent and members of the department, including reservations, registrations, travel authorizations, travel reimbursements, and any other duties related to travel

• Coordinates meetings and organizes preparations necessary for conferences and training for the assistant superintendent and the department.

• Prepares items of business for the Board of Directors meeting packets

• Gathers information and prepares reports as needed by the department

• Assists with the development of and handles special projects of professional importance to the Schools department

• Assists with the preparation of grant applications and end-of-year reports

• Performs other related duties as assigned

Letters and applications received after the closing date will only be accepted and screened if the position remains unfilled.NOTICE OF NONDISCRIMINATION: Pasco School District does not discriminate in any programs or activities on the basis of sex, race, creed, age, religion, color, national origin, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of trained guide dog or service animal. Pasco School District provides equal access to the Boy Scouts, Girl Scouts, and other designated youth groups. Questions and complaints of alleged discrimination should be addressed to the following designated employees: Title IX and Civil Rights Compliance Officer-Sarah Thornton; 1215 W. Lewis St., Pasco, WA 99301, 509-543-6700, sthornton@psd1.org; and Sec. 504 Coordinator-Kristi Docken, 1215 W. Lewis St., Pasco, WA 99301, 509-543-6700, kdocken@psd1.org..

Salary: $75847 – 90082 per year

Location: Pasco, WA

Date: Fri, 25 Apr 2025 03:16:34 GMT


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