Law Firm Receptionist

Job Description

Job Ttitle: Law Firm Receptionist

Company: Ascension Global Staffing & Executive Search


Description: Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a Law Firm Receptionist for its client’s Chicago office.Position Overview:An AmLaw firm is seeking a poised and professional Receptionist to serve as the first point of contact at its Chicago office . The ideal candidate will be polished, service-oriented, and experienced in a legal or corporate environment. This role is key to ensuring a welcoming, efficient, and professional front office experience for clients, attorneys, and visitors alike. This is an excellent opportunity for someone who thrives in a high-performance environment and takes pride in delivering white-glove service in a fast-paced law firm setting. This role will be on-site, Monday-Friday.Key Responsibilities:

• Greet and welcome clients, visitors, attorneys, and vendors with professionalism and courtesy
• Answer and direct incoming calls using a multi-line phone system; take detailed messages when needed
• Coordinate visitor check-ins, maintain a neat and organized reception area
• Manage conference room scheduling and assist with meeting preparation (A/V, catering, materials, etc.)
• Receive and distribute incoming mail, packages, and deliveries
• Coordinate courier services and manage outgoing mail and overnight shipments
• Maintain office calendars and assist with internal communications regarding events and schedules
• Provide general administrative support to office staff as needed (e.g., scanning, filing, data entry)
• Liaise with building management, security, and vendors when necessary
• Uphold confidentiality, discretion, and a high standard of client service at all times

Qualifications:

• Minimum 2 years of experience in a law firm, professional services, or corporate reception environment
• Excellent verbal and written communication skills
• Professional demeanor and appearance
• Strong organizational and time-management skills; attention to detail
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Ability to handle sensitive matters and maintain confidentiality
• Positive, polished, and service-driven attitude

Salary:

Location: Chicago, IL

Date: Thu, 07 Aug 2025 03:40:43 GMT


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