Administrative Assistant, Fine Arts Department

Job Description

Job Ttitle: Administrative Assistant, Fine Arts Department

Company: New Braunfels Independent School District


Description: Job Description:Primary Purpose:Assist the Director of Fine Arts in daily operations, maintaining and managing budgets, placing and processing purchase orders, and clerical services.Qualifications:Education/Certification:High school diploma or GEDSpecial Knowledge/Skills:Proficient skills in typing, word processing, bookkeeping, and file maintenanceEffective communication and interpersonal skillsAbility to use personal computer and software to develop spreadsheets and databases and do word processingDemonstrate the ability to handle multiple tasks at the same time and deal with timelinesTelephone skills, computer organization and calendar management.Experience:One to three years of secretarial experience, preferably in public education environmentMajor Responsibilities and Duties:

• Administer Fine Art budget funds – balance all accounts and prepare financial reports when requested.

• Assist in preparation of budget and demonstrate fiscal responsibility in expenditure of funds.

• Prepare/process purchase orders.

• Process the ordering of supplies for the department and coordinate incoming supplies and equipment.

• Meet regularly with Fine Art Director to review budget activity.

• Effectively communicate with staff, colleagues, community members and parents.

• Demonstrate sound judgment in disseminating information and maintaining confidentiality at all times.

• Prepare documents and maintain files.

• Perform duties as required of the position to run an efficient and effective program and office, including maintaining and scheduling appointments as required and maintaining departmental files.

• Prepare correspondence, memorandums, forms, requisitions, and reports for the Fine Art office.

• Be able to multi-task several projects at once.

• Assist in setting up professional development days for the Fine Art department.

• Coordinate travel for the Fine Arts department to professional development conferences

• Coordinate travel for Fine Arts Student Organizations to local, state and national competitions.

• Perform other duties as assigned.

Supervisory Responsibility:None Equipment Used: Personal computer, calculator, printer, copier, and multi-line phoneEquipment Used:Personal computer, calculator, printer, copier, and multi-line phoneWorking Conditions:Mental Demands/Physical Demands/Environmental Factors:Tools/Equipment Used: Standard office equipment including personal computer and peripheralsPosture: Prolonged sitting; occasional bending/stooping, pushing/pulling, twisting, standing, climbing, bending, kneeling and reachingMotion: Frequent walking, repetitive hand motions including frequent keyboarding and use of mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hours; occasional district wide travel.Mental Demands: Work with frequent interruptions; maintain emotional control under stress; frequent prolonged and irregular hours. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be require

Salary:

Location: New Braunfels, TX

Date: Fri, 20 Jun 2025 07:43:59 GMT


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