Arts & Sciences Department Administrator

Job Description

Job Ttitle: Arts & Sciences Department Administrator

Company: Dartmouth College


Description: Position InformationPosting date 01/29/2025
Closing date
Open Until Filled Yes
Position Number 1128718
Position Title Arts & Sciences Department Administrator
Department this Position Reports to Religion
Hiring Range Minimum Inquire Within
Hiring Range Maximum Inquire Within
Union Type Not a Union Position
SEIU Level Not an SEIU Position
FLSA Status Exempt
Employment Category Regular Full Time
Scheduled Months per Year 12
Scheduled Hours per Week 40
ScheduleMonday – Friday, 9am – 5pm
This position will be an on-site role with occasional exception made for remote work.
Location of PositionHanover, NH 03755
Remote Work Eligibility? Onsite only
Is this a term position? No
If yes, length of term in months. NA
Is this a grant funded position? No
Position PurposeTo manage, oversee and coordinate all administrative functions of the department/program, including prioritization of multiple activities. To advise and support the Chair and faculty on programmatic and administrative matters, ensuring efficient, accurate and timely operations and sound fiscal management.
Description
Required Qualifications – Education and Yrs Exp Bachelors or equivalent combination of education and experience
Required Qualifications – Skills, Knowledge and AbilitiesExperience

• At least 2-4 years relevant experience in a highly autonomous setting.

Skills & Knowledge

• Excellent verbal and written communication and interpersonal skills.
• Strong planning and organizational skills.
• Knowledge of financial and budget principles and procedures.
• Ability to acquire new technical skills and implement new procedures.
• Attention to detail and accuracy.
• Ability to work independently and as a team member.
• Ability to maintain confidentiality and security.
• Strong commitment to a diverse working environment and to serving the needs of a large and diverse community.

Preferred Qualifications

• Excellent problem solving, communication, supervisory, financial, and organizational skills.
• Demonstrated ability to work well with diverse constituencies.
• Strong computer skills.
• Prior familiarity with higher education setting helpful.

Department Contact for Recruitment Inquiries Christopher MacEvitt
Department Contact Phone Number 603-646-2012
Department Contact for Cover Letter and Title Christopher MacEvitt, Chair, Religion Department
Department Contact’s Phone Number 603-646-2012
Equal Opportunity EmployerDartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background CheckEmployment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function
Special Instructions to ApplicantsDartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.Additional Instructions
Quick LinkKey AccountabilitiesDescriptionAdministration

• Independently manages, oversees and coordinates all administrative functions and activities of the department/program.

Percentage Of Time 15%
DescriptionBudget

• Develops, manages and reports on department/program budget within parameters set by DOF Fiscal Office including operating accounts, gifts and endowments.

Percentage Of Time 5%
DescriptionFinancial Management

• Oversees, reconciles, and reports on all financial matters for the department.

Percentage Of Time 10%
DescriptionFaculty Support

• Coordinates and organizes faculty searches, visiting and research faculty appointments, tenure cases, annual reports and other internal department/program support.

Percentage Of Time 10%
DescriptionCurriculum Support

• Assists chair with teaching course schedule, coordinates cross-listing of courses, communicates requirements to students, tracks majors and minors, acts as liaison for department with Registrar’s Office.
• Serves as liaison with the appropriate Associate Dean of Faculty regarding faculty teaching schedules and course counts.

Percentage Of Time 15%
DescriptionCommunications

• Serves as the primary point of contact representing the program to the institution and external constituencies, including maintaining the website, social media and newsletters as well as coordinating stewardship efforts.

Percentage Of Time 10%
DescriptionEvent Coordination

• Responsible for the management, coordination and implementation of all department events including department meetings, lectures, workshops, conferences, faculty, guest speakers, student presentations, open houses, social gatherings, alumni events and seminars.

Percentage Of Time 15%
DescriptionInformation Management

• Adhering to institutional policies and procedures, maintains a comprehensive array of manual and electronic records such as inventories, budgets, majors/minors records, student information and personnel files, determines retention and disposition for specific information not otherwise covered by institutional policies.

Percentage Of Time 10%
DescriptionFacilities

• Facilitates facilities matters such as lab renovations and building improvements as well as general maintenance issues and upkeep, office space assignments and access issues.

Percentage Of Time 5%
DescriptionHuman Resources

• Hires, trains and supervises and evaluates administrative assistant and student employees according to department/program administrative structure.
• Works with faculty on HR issues such as staff hiring, performance management, compensation and terminations.

Percentage Of Time 5%–— Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
— Performs other duties as assigned.

Salary:

Location: Hanover, NH

Date: Sun, 02 Feb 2025 01:03:31 GMT


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