High School Administrative Assistant for Counselors (Anticipated)

Job Description

Job Ttitle: High School Administrative Assistant for Counselors (Anticipated)

Company: Bensalem Township School District


Description: Job Description:POSITION GOAL:Position is responsible for assuring the effective and efficient operation of the counselor task, such as scheduling appointments, sending transcripts and failure letters, etc.GENERAL QUALIFICATIONS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Possess an appropriate level of education and experience to perform the essential duties relative to the position.

• Ability to comprehend, analyze and interpret technical procedures, governmental regulations, safety manuals, etc. and to generate routine reports and correspondence pertinent to the essential job duties.

• Ability to communicate and to demonstrate interpersonal skills effectively in dealing with students, staff, parents, community members, and educational agencies as related to performance of the duties of the position.

• Ability to interpret and to carry out instructions furnished in written, oral, diagram, or schedule form.

• Ability to perform routine tasks cooperatively and to adjust to interruptions, variables, or changes in standardized situations.

SPECIFIC QUALIFICATIONS:

• Must possess a High School diploma.

• Satisfactory completion of pre-employment testing.

• Must possess and demonstrate appropriate personal computer technology skills and related software utilization.

• Individual must be able to prioritize projects and manage multiple tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Greets all visitors courteously, determines their needs, answers their questions, and directs or escorts them to proper person.

• Answers office telephones and responds appropriately to requests for information. Makes telephone calls as directed for High School Counselors.

• Types/copies a variety of material, such as letters, memos, and reports.

• Maintains a comprehensive filing system.

• Operates office equipment as necessary.

• Receives and routes all incoming mail and outgoing mail.

• Responsible for handling all necessary work related to college placement of students emanating from the Counseling Department.

• Sends failure letters for students at the end of marking periods, as necessary.

• Withdraws students from student information system. Sends staff-wide communication about withdrawn students.

• Collects withdrawn students’ cumulative files. Record information in an electronic format.

• Requests official records for incoming students and those transferring to other schools.

• Coordinates with the registration department to facilitate new student appointments.

• Handles all transcript requests including archived transcripts.

• Works with Pupil Services to send residency reprove communication.

• Schedules student attendance improvement meetings for counselors.

• Performs other related duties as may be assigned or necessary for an efficient operation.

This posting may be taken down at any time

Salary: $41700 per year

Location: Bensalem, PA

Date: Sat, 21 Jun 2025 04:31:59 GMT


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